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Visa Information

Visa application

During the registration process, attendees have the option to request an invitation letter, which is often necessary for visa applications related to the congress. Once the registration is successfully completed and paid, the invitation letter will be provided to assist with the visa application process.

For attendees requiring a Schengen visa to travel to Belgium, we recommend following these guidelines:

  • Review visa requirements:  Ensure you are aware of the specific visa requirements for the Schengen Zone. More information can be found on the official website of the Belgian Embassy or Consulate in your home country.
  • Early application:  Begin your visa application process well in advance to allow sufficient time for processing. Check the expected processing times on the official visa application portal.
  • Provide accurate information:  When filling out your visa application, make sure all information is accurate and matches the details provided during the congress registration.
  • Supporting documents:  Prepare all necessary supporting documents, including the invitation letter received during registration, proof of registration payment, accommodation details, and travel itinerary.
  • Visit official resources:  Refer to the official website of the Belgian Immigration Office  or the Schengen visa portal for comprehensive information on the application process and required documentation.

For additional assistance or specific questions regarding the Schengen visa application process, please consult the official Belgian Embassy or Consulate in your country.
We want to ensure a smooth visa application process for all our participants, and we are here to assist you in any way we can.