Oral Presentations

● 12‑minute presentation

● 3 minutes Q&A

Flash Talks

● 2‑minute presentation

● 1 slide only

For selected poster presenters

Poster Presentations

● A0 portrait format

● dedicated sessions throughout the congress

If you were selected for an oral presentation, you need to prepare your slides carefully:

• Timing: Oral presentations include an 12-minute speech with an additional 3 minutes for questions.
• Format: Design your presentation in widescreen (16:9) layout using PowerPoint (.pptx).
• Delivery: Bring your presentation file to the AV technician, preferably the day before your scheduled talk, and introduce yourself to the session chair.
• Attendance: You must be physically present at the conference and are expected to attend the entire allocated session.

• Timing: Oral presentations include an 2-minute speech.
• Format: Design your presentation in widescreen (16:9) layout using PowerPoint (.pptx).
• Delivery: Bring your presentation file to the AV technician, preferably the day before your scheduled talk, and introduce yourself to the session chair.
• Attendance: You must be physically present at the conference and are expected to attend the entire allocated session.

📍 For poster presentations, follow these specifications:

• Size & Layout: Your poster should be Portrait A0 sizing (maximum 841 mm × 1189 mm).
  To ensure there is space between each presentation, poster walls will not always be aligned in a straight line, but may stand together in small groups to maximize visibility. Therefore, it is essential that your poster does not exceed the maximum width of 841 mm.
• Readability: All text, figures, and titles must be large enough to be easily legible from a distance of at least 2 meters.
• A poster printed on one large sheet of paper is encouraged.
• Poster number labels will be provided on site and will be placed above your poster on the board.
• Each poster presenter will be provided with Velcro stickers (or alike) to attach their poster to their assigned board. Posters printed on canvas or heavy material are not recommended because they often prove too heavy. Pins may not be used on the poster boards provided because they damage the boards.
• You will have access to the boards when registrations opens.
• Content: Must be entirely in English and clearly display the title, author names, and institutional affiliations.
  Avoid excessive amounts of text. Instead, provide information in short bullet points.
  Introduction and Summary/Conclusions sections are advised.
  Double spaced text is recommended.
• Posters must be removed after the end of the session. Congress organizers will not be responsible for remaining posters.

Please note posters should NOT be sent to the Committee, nor the congress organisers, but should be brought as a hardcopy by the presenter and placed on their numbered board 30 mins before their allocated session.

Printing Companies

The Printing Shop
• Description: A highly popular spot located near the Groenplaats, specializing in promotional materials and offering excellent student discounts.
• Poster Formats: Offers standard paper poster printing with fast turnaround times.
• Full Address: Begijnenstraat 66-68, 2000 Antwerpen.

Mister Copy (All Printing Services)
• Description: Part of a major Belgian printing network, equipped with high-quality color management systems for reliable digital printing.
• Poster Formats: Prints standard poster formats including A2, A1, and A0 on both glossy and matte paper.
• Full Address: Mechelsesteenweg 200, 2018 Antwerpen.

ThePrintingFactory
• Description: Features a convenient self-service corner alongside fully assisted print orders.
• Poster Formats: Ideal for quick turnarounds where you can submit files via email or WeTransfer.
Full Address: Sint-Jacobsmarkt 76, 2000 Antwerpen